Privacy & data
EasyRoom can be self-hosted, so your meeting data stays on infrastructure you control. This page summarizes what data is processed during a meeting.
| Data | How it is used |
|---|---|
| Account info | Sign-in, meeting permissions, and audit only. |
| Audio / video | Relayed in real time and not stored by default; recorded to your object storage only when the host starts recording. |
| Captions | Audio is sent to your configured speech-to-text provider; transcripts are stored in your database. |
| Meeting summary | Transcripts are sent to your configured LLM provider; summaries are visible to signed-in authorized users only. |
| Chat messages | Stored in your database and shown according to meeting permissions. |
| Recordings | Stored in your object storage; playback requires backend permission checks and signed URLs. |
| Provider data | Your chosen speech-to-text and LLM providers receive audio or text. The operator records each provider, region, and retention policy. |
Guests joining without an account do not get access to post-meeting recordings or summaries.